ONLINE PRIVACY STATEMENT
CGI Federal (“CGI Federal”) is transparent about how Personal Data (see definitions) is collected, used and disclosed when receive in the United States (“US”) from individuals in the European Economic Area (“EEA”) and Switzerland. CGI Federal and its subsidiaries (see definitions) comply with the Privacy Shield Principles. More information about the Privacy Shield can be found on the website at https://www.privacyshield.gov. CGI Federal also uses model contractual clauses and other mechanisms approved by the European Union and Switzerland for certain transfers of Personal Data to the US from the EEA and Switzerland.
"Economic Area” or “EEA” means the EU member states (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, the United Kingdom) as well as Norway, Liechtenstein and Iceland.
“Personal Data” means any information relating to an individual located in the EEA or Switzerland that can be used to identify that individual either on its own or in combination with other readily available information.
“Privacy Shield Principles” collectively means the seven (7) privacy principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access and Recourse, Enforcement and Liability, as well as the supplemental privacy principles and the associated guidance, details of which can be found at https://www.privacyshield.gov.
“Sensitive Personal Data” means Personal Data regarding an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and physical or mental health or sexual life.
“Subsidiaries” means Stanley Inc., Stanley Associates, Inc., Oberon Associates, Inc., and Government Secure Solutions CGI, Inc.
Collection and Use of Personal Data
When CGI Federal collects Personal Data directly from you, you will be informed regarding the purpose for which CGI Federal collects and uses the Personal Data and the third-parties to whom the Personal Data may be disclosed. CGI Federal will also provide you with the choice and option (if any) to limit disclosure of your Personal Data.
CGI Federal may collect Personal Data and Sensitive Personal Data that you voluntarily provide when:
- You use CGI Federal system services to apply for a Visa to visit the US. CGI Federal provides services to US federal government clients, including managing a software interface for individuals in the EEA and Switzerland to apply for a visa to travel to the US. CGI Federal may collect Personal Data when you register with our website, login to your account, complete an application, request information or otherwise communicate with it. The Personal Data that is collected may vary depending on your interaction with the website and request services, and may include Sensitive Personal Data.
- You provide CGI Federal with Personal Data for human resource purposes. CGI Federal will process Personal Data for human resources purposes such as when you apply to work for CGI Federal or are an employee. CGI Federal may collect Personal Data to evaluate your qualifications for employment; to manage the employment relationship, including for performance assessment purposes; and to provide you with job benefits and services. CGI Federal may process certain Sensitive Personal Data as part of the job application process or to provide certain employment benefits.
CGI Federal will only process your Personal Data and Sensitive Personal Data in ways that are compatible with the purpose for which it is collected or for purposes that you later authorize. Your Personal Data and Sensitive Personal Data will be kept for the time period necessary to serve the purpose for which it was collected.
Disclosure of Personal Data
Your Personal Data may be shared with third parties where necessary and appropriate for the original purpose for which it was collected, such as with US federal government clients who reasonably need access to your Personal Data to complete your specific transaction or request (e.g., granting or denying a visa to travel to the US), and not for other purposes.
Personal Data may be transferred to third parties that act as agents, consultants, and subcontractors to allow them to perform tasks on CGI Federal’s behalf and under instructions. For example, Personal Data may be stored in facilities operated by third parties. These third parties must agree to use the Personal Data only for the purposes for which they have been engaged by CGI Federal. Where required by the Privacy Shield, CGI Federal will enter into written agreements with those third parties requiring that they provide the same level of protection as required by the Privacy Shield.
CGI Federal may be required to disclose Personal Data in response to a lawful request, including to meet national security or law enforcement requirements. CGI Federal is liable for the appropriate onward transfer of Personal Data to third parties.
Security Measures to Protect Personal Data
CGI Federal maintains reasonable physical, technical and administrative safeguards to help protect against the unauthorized access, use and disclosure of personal data you voluntarily provide in accordance with the Privacy Shield Principles. CGI Federal uses reasonable efforts to maintain the accuracy of the Personal Data and update it as appropriate.
Access, Review and Correction
You have the right to access your personal data. Upon reasonable request and as required by the Privacy Shield Principles, individuals are allowed to access the Personal Data held about you and you may request correction, amendment or deletion if it is inaccurate or processed in violation of the Privacy Shield. These rights may not apply in some cases, including where providing access is unreasonably burdensome or expensive under the circumstances or where it would violate the rights of someone other than the individual requesting access. These rights may also not apply if the information is collected in connection with a US federal government requirement that is exempt from the Privacy Shield frameworks. If you would like to request access to, correction or deletion of your Personal Data, you can submit a written request to the contact information below. CGI Federal may request information from you to confirm your identity.
Questions or Complaints
CGI Federal commits to resolve complaints about your privacy and our collection of your Personal Data in compliance with the Privacy Shield Principles. Individuals based in the EEA or Switzerland can contact us with questions or concerns about their Personal Data at: Privacy@CGIFederal.com.
If your question or concern is not resolved, CGI Federal has agreed to cooperate with JAMS Mediation, Arbitration, and ADR Services. As a last resort and in certain limited situations, individuals in the EU may seek redress from the Privacy Shield Panel, a binding arbitration mechanism.
CGI Federal commits to cooperate with EU data protection authorities and comply with the advice given by such authorities with regard to human resources data transferred from the EU in the context of the employment relationship.
CGI Federal reserves the right to make changes to this Policy from time to time consistent with the Privacy Shield’s requirements.
Contact Us If you have any questions about this Policy or would like to request access to your Personal Data, please contact us at Privacy@CGIFederal.com.
Updated on May 17, 2019